PayThyme UK Payroll FAQs
The following are FAQs we have had regarding PayThyme. If the answer to your query does not appear here or elsewhere on our website, please contact us and we will be pleased to respond.
Can I run more than one payroll ?
Yes, as many as you like.
You can create a new payroll at any time, without contacting us and
without incurring any extra costs.
How many employees will PayThyme handle ?
As many as you need.
Employee numbers are numeric and the maximum permissible number is
over 2,000,000,000. Your machine would run out of space before
reaching the maximum!
With numeric employee id's, how do I search for employees ?
If you forget an employee
number, you can search by Department/Section, NI number, and by name or
What payroll types can I have ?
Weekly, two-weekly, four-weekly or calendar monthly.
Why does PayThyme give different answers to my current payroll ?
Q. I've been running the brand leading payroll for our small company, but as it was costing us over £400 in annual maintenance I thought I'd try PayThyme. I like it, but it gave different answers for the Income Tax calculations. I was not impressed.
A. We checked your figures thoroughly, both with our copy of PayThyme and also by hand using both Inland Revenue approved methods from their website. PayThyme is right.
Q. (...some time later). I didn't really believe you, so I checked with our accountants. They went through it all, and said that you were right, PayThyme is correct. Now they're worried about all their other clients using the same, maybe broken, payroll. We had purchased the annual upgrade service for the old payroll, and it looks like their upgrade software dropped a boo-boo, only updating NI and not Tax tables. Sorry for doubting you!
A. Apologies accepted! It just goes to show that you shouldn't take anything for granted. Actually, in our experience a parallel run is often a bad idea because it takes a lot of time and there are almost always differences; and it's usually the new system which is correct.
There is one legitimate source of differences in payroll as well: National Insurance
(aka Employment Tax) calculations. There are two approved methods for this: the 'Exact
Percentage' method, and the Tables method. The Tables method uses bands, like in the printed
NI tables, which are not exact. PayThyme uses the Exact Percentage method. Both are correct,
albeit slightly different.
Will my payroll data be secure ?
Yes. As well as normal
payroll user passwords, each payroll may be protected individually by
its own password.
What payment methods can I use ?
Cheques, cash, BACS or bank lists (eg Autopay).
Will PayThyme cope with my pay elements ?
Yes, you may have as many
elements as you like in the build-up to gross. Each element has its
own description, which you decide, and may be either a rate or a
discrete amount. Each element can be set to be applied before or
after tax or NI calculations, and to contribute towards pensionable
pay. You decide whether the addition should be cleared down at period
end, and whether it is applied during holiday periods.
Fine, but how about deductions ?
Just like additions, you
can have as many deductions as you like, and you decide whether they
are applied before or after tax and NI calculations. Each deduction
could be a fixed amount applied indefinitely, for a fixed number of
payments, or against a reducing loan balance.
What about pensions ?
Deductions can be defined
as pension contributions, or AVC's. They can be fixed amounts, or
defined as a percentage of pensionable, taxable, NI'able or net pay.
So I can do pretty much as I like ?
You're getting the picture!
I've only got a small payroll, isn't this getting a bit complicated ?
We supply PayThyme
ready-configured for a basic payroll, complete with the standard pay
elements and deductions you'd expect. Then, as your business grows
you have the choice to add sophistication. It's your call.
Cool! Before I forget, how about Statutory Pay ?
PayThyme has full
facilities for Statutory Sick Pay, Maternity Pay, Paternity Pay and
Adoption Pay, as well as Tax Credits and Student Loan deductions.
For example, with SSP all you have to do is enter the dates when employees fall sick, return to work, or are due for renotification. PayThyme performs the calculations, keeps track of linked Periods of Incapacity from Work, maintains a complete record for the DSS inspector, and even tells you when you have to fill in a DSS form, and what to put on it.
Can I re-run my payroll if I find an error ?
Yes, this is one of the
great advantages of an in-house payroll. PayThyme allows you to
correct mistakes as soon as you find them. You don't have to re-run
the whole payroll either, just those employees with corrections.
Can I reprint payslips ?
Yes, you can reprint
payslips on an individual, departmental or payroll basis, either
current or historic.
Am I covered for changes in legislation ?
Yes. If you buy PayThyme
support you will receive updates for all statutory changes as well as
the ongoing enhancements which are made to PayThyme.
What about training ?
We can provide full
PayThyme training at a reasonable cost, either on-site or at our
well-equipped training facilities. If you are new to payroll we can
advise you on all aspects of payroll operations as well.
All this sound great. How do I buy PayThyme ?
Contact Jim Welch at Clockwork Software Systems, by calling 0121 313 3855. Or email firstname.lastname@example.org